Step 4. After the invoice is posted inside the system, the Accounts Step 3. Once it enters the system, a workflow is created and you will be able to see that the invoice gets posted. Step 2. As soon as the invoice is entered by an end user, the invoice goes into the FIN system. Enter the invoice, whether that be through email, paper (Optical Character Recognition), or fax. The basic workflow when utilizing VIM is a simple one. Identify business users assigned as stated above.Organizations need to identify the roles required and the workflow for approvals: VIM is configured to handle the approval and disposition of your invoices. Understanding and implementing an efficient workflow is key. Reviewing your business invoice approval process is important. VIM handles both PO and Non-PO invoice processing, so identifying the respective workflow and approvals will be different. Take this as an opportunity to streamline your business process. When considering and embarking on VIM solutions, it is important that good disciplines and best practices are adopted. This is a trap that many fall into which results in poor adoption and fails to leverage the anticipated as well as the expected value of the product. Don’t invest in new technology and run your business as usual. Well, when implementing any new technology, it gives organizations the opportunity to review and optimize business efficiencies. Whether you are implementing Vendor Invoice Management (VIM) or are an existing customer, it is important to get the best value out of your investment. A member of the AP team responsible for dealing with the invoices.A person responsible for approving the invoices once they are sent.A business user who requests the goods or services.A person responsible for entering the data.The approval process ends when the invoice is posted, deleted, or rejected.īelow are some key roles involved with the invoice approval process: Approvals can be delayed by first sending it to VIM’s AP Processor. PO invoices however, only have one step approvals but are capable of multi-level approvals with the right customization. Multi-level approvals are supported by Non-PO natively. It is available for both PO and Non-PO based invoices. This approval system is simple and allows for high amounts of customization with a multi-level approval approach. OpenText’sVIM gives users the ability to approve invoices before they are created in the SAP database. Without the need for deep technical expertise or expensive consultants.Before we get into the meat and potatoes, let’s take a look at the value that Vendor Invoice Management (VIM) provides along with opentext VIM best practices. The no-code capabilities of Microsoft Power Platform allow your users to build & adapt their own business workflows and task automation flows. Giving your organization the tools & reach to increase your information governance. The Power Automate Connector positions your OpenText platform as the primary content repository for Microsoft Power Platform and all connected business applications. Made even easier by workflow templates that have you up & running in minutes. Streamline content throughout the organization by automating tasks & workflows to and from your OpenText platform while increasing productivity. Integrate your OpenText platform to 500+ business applications like Microsoft 365, Dynamics 365, SAP, Salesforce, Oracle, Adobe, DocuSign, Box, Google, Dropbox and many more. Connecting your OpenText platform to Microsoft Power Platform offers you: Connectivity Power Automate Connector for OpenText eDOCS has been developed by One Fox in close coordination with OpenText.
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